Staff Time Tracking

Overview

Time Tracking records when staff are on the clock. Each completed shift becomes a time entry with hours worked, and those hours flow into the Payroll page for estimated pay. Open Time Tracking from the sidebar at /time-tracking.

The page has three parts: a clock in/out card at the top, a filterable table of time entries, and a weekly summary grouped by staff member.

Clocking In and Out

The card at the top of the page shows your current status — either Not Clocked In or Currently Clocked In.

To clock in, click Clock In. The card switches to "Currently Clocked In" and shows the time you started along with a live elapsed counter that updates every minute.

To clock out:

1. Optionally enter a break amount in minutes. Break time is subtracted from the hours worked on the entry.
2. Optionally add a note about the shift.
3. Click Clock Out.

Once you clock out, the shift is saved as a completed time entry with the total hours worked.

Time Entries

The Time Entries table lists every recorded shift. Each row shows the staff member, date, clock-in time, clock-out time, hours worked, break minutes, status, and any notes.

Entries carry one of three statuses:

• In Progress — the staff member is clocked in and has not clocked out yet.
• Completed — a normal shift that was clocked in and out.
• Manual — an entry that was added by hand rather than recorded with the clock.

Filtering Entries

Use the filter card to narrow the list:

• From and To dates limit the range shown.
• Staff ID limits the list to a single staff member.

Click Clear to reset all filters and show everything again.

Adding a Manual Time Entry

Use a manual entry when a staff member forgot to clock in or out, or to record a shift after the fact.

1. Click Manual Entry in the page header.
2. Optionally enter a Staff ID. If you leave it blank, the entry is recorded for you.
3. Choose the date of the shift.
4. Set the Clock In Time and Clock Out Time.
5. Optionally enter break minutes.
6. Optionally add notes explaining the manual entry.
7. Click Create Entry.

Manual entries are labeled with the Manual status in the table so you can tell them apart from clocked shifts.

Weekly Summary

Below the entries table, the Weekly Summary shows a card for each staff member with their total hours, total entries, and total break minutes for the selected range. This gives you a quick read on who worked how much without scanning the full table.

How Time Tracking Feeds Payroll

Hours from completed and manual time entries are the basis for hourly pay on the Operations > Payroll page. When you close a payroll period, the time entries in that date range are locked and cannot be edited until the period is reopened. For that reason, correct any time-entry mistakes before the period that contains them is closed.

Tips

• Encourage staff to clock in and out in real time so hours stay accurate without manual cleanup.
• Record break time at clock-out so paid hours reflect actual worked time.
• Add a note when you create a manual entry, so anyone reviewing payroll understands why the entry exists.
• Review the weekly summary before each payroll close to spot missing shifts or unusually high or low hours.